Held at Vilamoura Millennium Clubhouse at 10:00, Tuesday 10th January 2023
Minutes:
Present:
Club Representatives: Alto:- Dave Hackett. Amendoeira:- Carlos Gomes. Boavista:- Robert Sees. Carvoeiro:- Dave Lightburn, Peter Hill Espiche:- Simon Beard. Laranjal:- Dave Edwards, Nick Fletcher. Levante:- Gary Gray. Morgado:- Elsie Bonnett, Wayne Greatorex. Palmares:- Neil Barnett, Claire Juster. Parque de Floresta:- Duncan Leopold,Michael Abbott, Penina:- Peter Mills, Stacey Thomas. Pinheiros Altos:- Neil Bamber, David Ford. Quinta do Lago:- Patrick Macklin, Mark Foot. Quinta do Vale:- Denise Boutin, Brenda Smith. Serra de Monchique:- Les Smith, Per Lars Tonstad. Silves International:- Lars Olof Persson. Salgados:- Paul Morrison. Tavira:- John Scott . Vale do Lobo:- Vaughn Thomas, Jenny Burt. Vila Sol:- Tracy McCall. Vilamoura:- Ernie Johnston.
Management Committee (MC): Eric Innes, Graham Miller & Nick Daly.
Apologies: Castro Marim (John Leach)
The chair opened the meeting by firstly welcoming all in attendance, to the AGM, wishing all a Happy New Year and by thanking Vilamoura for hosting the meeting.
1. Approval of Minutes from 2021AGM
The minutes from the last AGM were approved as written. Acceptance of minutes Proposed by Pinheiros Altos Seconded by Carvoiero.
2. Management Committee Report.
The report, which was sent to all member clubs before the meeting, was presented by the Chairman who proposed adoption as written.
Acceptance of report Proposed by Vila Sol, Seconded by Boavista.
3. Financial Report
The report was presented and accepted by the meeting as written.
Acceptance Proposed by Pinheiros Altos and Seconded by Espiche.
Post Meeting note: Coffees for the AGM cost €125.50 so the carried over balance is €1506.83 4.
4. Change in Annual Subscription to 150 euros per club.
The chair put forward the view that the Annual subscription fee be increased by 50% to 150 euros per club. The rationale for the proposal is so that the (MC) can be flexible with funds should they see the need to subsidise for example the cost of Finals Day.
The MC believe that ALL clubs should attend this end of season event and that cost should not be a reason for non-attendance. When negotiating with potential Finals Day host clubs the MC will endeavour to keep the costs as low as possible, whilst acknowledging that in the current economic climate it may not be possible.
Thus the MC on behalf of the clubs would wish to be able to use some of the current funds to try to maintain a per person cost of around 70 euros. The chair also reminded clubs that the current 70 euro cost includes green fee, buggy plus a lunch and is good value for the money.
The chair called for a proposer for the increase,
Boavista Proposed and Pinheiros Altos Seconded. A vote was taken with 18 clubs in favour and 3 against the annual subscription increase. Hence the annual fee is now 150euros per club.
5. The draw for the 2023 Knock Out cup was held and the preliminary and first round ties were drawn.
The full draw will be posted of the website in due course.
6. Finals Day 2023
The chair outlined that discussions will take place with Palmares to ascertain whether they are able to host and if so to agree a suitable date.
7. Nominations for the MC
None have been received prior to the meeting and none were forthcoming at the meeting so the current MC will continue having received the Unanimous approval from ALL member clubs present.
Any Other Business
Vilamoura proposed that all Interleague players should enter ALL their scores into the World Handicap System (WHS).
A discussion followed that finally concluded the suggestion was not practical and could not be administered by the MC. No vote was taken.
Penina raised the issue of the length of the day when playing some away games, and requested that could either of the following suggestions be adopted:
Could Home Captains send out the playing order of the away team only 24hours prior the match to assist with the travel arrangements for the away team.
Could the home team provide rolling food availability to allow the early flights to eat without waiting for all the flights to finish their rounds.
It was the view of the chair, as well as from several clubs, that whilst the first suggestion had some merit and is done by some captains, the second was not in keeping with the true “spirit” of Interclub and everyone sitting down together should be maintained and encouraged.
Palmares raised a question over the current 30 euro ceiling cost for lunches and whether it is still sustainable. VDL proposed an increase to 35 Euro, however there was little support for this from the floor. It was agreed that the status quo be retained for the current year.
Post meeting note: All clubs are reminder that the 30 euro cost for lunches is a recommended maximum. However, as all clubs are commercial operations they may wish to charge more, the MC has no authority in these circumstances to maintain the capped ceiling.
Vale do Lobo proposed that on Finals Day in addition to the best team prizes 1st, 2nd & 3rd places, prizes for the best pair scores for the day be entertained.
As finals day is a team competition the majority of the clubs considered this not appropriate. The MC considered that a nearest to the pin or pins and or longest drive nearest centre of the fairway would be more suitable and could be added to the finals day competition.
Vilamoura questioned as to why “club funds” were used to pay for Green Fees for the Knockout Cup Competition as not all clubs played in the event.
The MC advised that the event was open to all teams to take part, but some clubs did not wish to partake or were unable to partake for reasons outside their control.
The Knockout cup final is played at a neutral venue and only able to be arranged at relatively short notice, Courtesy of the course was not appropriate it wass decided to subsidise payment of green fees. Use of buggies and lunch is paid for be the competing team members.
Close of Meeting.
The Chairman thanked everyone for their contribution and wished them a successful season. The meeting closed at 10.45am.
Encl.: Financial Report
updated Draw for KO’s
MC Actions arising from the meeting
: a. Circulate the AGM Minutes and post on website
b. Agree date for Finals Day and venue